Office Assistant

About the Organization

The Pisces Foundation provides grants to nonprofit organizations to accelerate to a world where people and nature thrive together. We support innovators who know what it takes and are doing what’s necessary to have clean and abundant water, a safe climate, and kids with the environmental know-how to create a sustainable world.

To learn more about Pisces’ work and collaborations, visit: http://piscesfoundation.org/.

Office Assistant

We are seeking a detailed-oriented, collaborative, self-starter to join our mission-driven team as Office Assistant. The Office Assistant plays a critical role in day-to-day operations and project support in a dynamic, growing foundation. The position is full-time, located in San Francisco, and reports to the Chief Operating Officer.

Responsibilities:

  • Calendar management, expense reports, and filing for the Chief Operating Officer
  • Office administrative tasks such as greeting guests, retrieving and sorting mail and deliveries, managing office and kitchen supplies and upkeep, preparing letters, handling light copy and scan projects, maintaining and organizing paper and electronic filing systems, setting up and taking down meetings, arranging catering, handling building work orders, and maintaining overall office appearance and functionality
  • Implementation and proactive maintenance of Foundation-wide calendar
  • Weekly invoice payment memo which includes meticulous preparation of invoice submissions, proofreading, editing, and similar tasks
  • Document and contract support including proofreading, editing, formatting
  • Human Resources support including managing job postings, hiring logistics, onboarding, and offboarding
  • Light graphic design for website, branded documents
  • Website updates and email blasts
  • Logistics for board meetings and special events
  • Troubleshoot minor computer, printer, smartphone, or other equipment issues; request IT service and support

Skills and experience:

  • Highly developed computer skills including full literacy in Microsoft Office suite, including Word, Excel, PowerPoint, and especially Outlook for scheduling purposes
  • Photoshop, Mailchimp, and WordPress skills are a plus
  • Outstanding organizational, administrative, and analytical skills, with excellent attention to detail
  • The ability to anticipate needs within areas of responsibility and proactively accomplish tasks
  • Strong writing and editing abilities
  • The ability to be a self-starter who assumes hands-on responsibility, is able to balance competing priorities and deadlines, and demonstrates sound judgment and good problem-solving skills
  • Interest, comfort, and strength working in a dynamic organization, with familiarity with the nonprofit sector a plus
  • Minimum two years’ experience working in a professional office environment
  • Interest in Pisces Foundation’s mission and grants programs

Compensation

Pisces Foundation offers a competitive compensation package, commensurate with experience.

See http://www.piscesfoundation.org/ for more information on the Foundation.

How to apply:

Applicants should send a cover letter, resume and two recent references to: hiring@piscesfoundation.org. Please indicate in the subject line, “OFFICE ASSISTANT.”

Rolling Deadline for Applications through: November 9, 2018

We welcome applicants from diverse backgrounds and with a variety of skills, experiences, and ideas. We are an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color or any other protected class.

 

 

Program Associate, Water

About the Organization

The Pisces Foundation believes if we act now and boldly, we can quickly accelerate to a world where people and nature thrive together. Pisces mainstreams powerful new solutions to support innovators who know what it takes and are doing what’s necessary to have clean and abundant water, a safe climate, and an environmentally literate society.

Program Associate

We are seeking a collaborative, solutions-oriented self-starter to join our mission-driven team as Program Associate, Water. The Program Associate plays a critical role in grants management and monitoring as well as core operating functions for the program and the Foundation.  The position reports to the Water Program Officer.

Responsibilities

Grantmaking and Monitoring: Support Program Officer in the strategic development of the program and grant portfolios by assisting in: planning, research, development, monitoring, and assessing grant proposals and reports. Assist in assessing grantee and program progress toward strategic outcomes and goals.

Grant Management: Support the mechanics of the program and grant portfolios by: managing program pipeline, budget, and document workflow, maintaining files, and acting as internal/external liaison on document requests and submissions.  Collaborates with the Chief Operating Officer, the Grants Manager, and fellow Program Associates.

Communications: Contribute to the Foundation’s voice and presence by drafting presentations, blogs, social media.

Program Operations: Support the program’s day-to-day operations and events by scheduling, producing expense reports, and providing meeting support and events planning.

Foundation Support: Contribute to the Foundation operations by working with colleagues on board meeting preparation, staff committees, organization development (contacts and mailing lists, teambuilding, recruiting/training).  Executes special projects as assigned.

Research, Analysis, and Synthesis: Conducts research as directed by the Program Officer to advance and stay apprised of field developments.

Skills and Qualifications

  • Bachelor’s degree and 3-6 years of professional experience within philanthropy, non-profits or other change-making endeavors, whether for-profit or non-profit. Master’s degree a plus.
  • Interest, comfort, and strength working in a small, dynamic organization.
  • Excellent analytical and problem-solving skills with the ability and desire to help create a thought-leading, world-class philanthropy.
  • Excellent organization skills, strict attention to detail, accuracy, follow-through and commitment to high quality work.
  • Strong communication skills, written and verbal. Experience in public communications and media relations preferred.
  • Excellent interpersonal and diplomacy skills to work effectively and collaboratively with diverse colleagues. Ability to represent the Foundation and build relationships with stakeholders, including staff, board members, partners, and grantees with a professional, courteous, and tactful manner.
  • Self-starter; highly motivated and resourceful team-player. Comfortable with ambiguity and the ability to work through solutions when there is no obvious path.
  • Strong judgment. Demonstrated ability to think and work independently, and effectively plan, prioritize, follow through and track multiple work streams under deadlines in a fast-paced environment.
  • Flexibility, a “can-do” solutions-orientation, willingness to help others, and a sense of humor.
  • Highly skilled in Microsoft Office Suite – Excel, Word, Powerpoint, Outlook – and ease with databases.
  • Ability to travel occasionally and attend some evening events.
  • Passion for the Pisces Foundation’s mission.

Compensation

Pisces Foundation offers an excellent benefits package and a competitive salary that is commensurate with experience.

How to apply:

Applicants should send a cover letter, resume, and relevant writing sample combined as a single document in PDF format to:  Carol Ting at hiring@piscesfoundation.org. Please indicate in the subject line, “PROGRAM ASSOCIATE.”

Applications will be considered on a rolling basis until the position is filled.

See piscesfoundation.org/ for more information on the Foundation.

We welcome applicants from diverse backgrounds and with a variety of skills, experiences, and ideas. We are an equal opportunity employer. Employment selection and related decisions are made without regard to sex, gender identity/expression, sexual orientation, race, age, disability, religion, national origin, color, marital or veteran status, or any other protected class.