Grants Manager

About the Organization

The Pisces Foundation believes if we act now and boldly, we can quickly accelerate to a world where people and nature thrive together. We support innovators who know what it takes and are doing what’s necessary to have clean water, a safe climate, and kids with the environmental know-how to create a sustainable world. By mainstreaming powerful new solutions, we will spark immediate gains and lasting benefits for people and nature.

To learn more about Pisces’ work and collaborations, visit: piscesfoundation.org

Grants Manager

Pisces Foundation is seeking a collaborative, solutions-oriented self-starter to join our mission-driven team as Grants Manager. The Grants Manager supports the Foundation’s mission by proactively managing grantmaking operations, systems, data, and workflow. S/he will oversee the day-to-day grants management system with excellence and efficiency and also ensure the system generates information that enhances our overall impact. The Grants Manager collaborates with all departments on specific grant matters as well as the processes and systems which facilitate efficient and high-quality operations. As a primary lead on grant compliance, the Grants Manager ensures the Foundation adheres to legal requirements, Foundation policies and procedures, and best practices in the field. The Grants Manager reports to the Chief Operating Officer. The position is based at the Foundation’s San Francisco office.

Primary Duties and Responsibilities

The Grants Manager will perform the following and other duties as assigned:

  • Process Management and Enhancement: Maintain grantmaking policies, processes, and tools that align with and support the Foundation’s strategy through the grant lifecycle from inquiry to close. Provide guidance to program staff on structuring grants. Communicate with grantees to guide them through the application process and provide technical support where needed. Facilitate decisions on grant proposals and ensure timely and accurate grant agreements are properly generated. Conceptualize, design, and conduct grantmaking training for staff
  • Compliance: Ensure compliance with IRS and other applicable regulations through the grant lifecycle. Manage legal review of grants including collaboration with program staff, COO, and legal counsel. Document all legal review
  • Foundation Support: Facilitate management of the program budget. Maintain electronic grant files. Lead coordination and preparation of quarterly board meeting package. Collaborate with Operations and Accounting to support accurate and timely financial reports, grants payments, audit, and tax filings. Support the Foundation’s Monitoring, Evaluation, and Learning work, including the annual review and ongoing grant reporting, in partnership with COO and external consultant. Execute on special projects as assigned
  • Data and Technology: Maintain and enhance the Foundation Connect/Salesforce grantmaking platform and grantee portal, perform system administration. Ensure data integrity. Generate reports, analyses, and data visualizations on grants budget, grants flow, historic trends, forecasting, and processing performance to inform continuous improvement and learning. Advance technology solutions and tools in support of grant practices and foundation processes

Skills and Qualifications

  • 5 years of professional experience with demonstrated experience in grants management
  • Bachelor’s degree
  • Proficient in managing databases. Salesforce experience a plus
  • Excellent analytical and problem-solving skills with the ability and desire to help create a thought-leading, world-class philanthropy
  • Excellent organization skills, strict attention to detail, accuracy, follow-through and commitment to high-quality work
  • Excellent interpersonal, verbal, and written communication skills. Demonstrated ability to communicate clearly and effectively in meetings, over email, and through formal work products and presentations. Ability to train colleagues on grants management systems and processes
  • Highly skilled in Microsoft Office Suite—Excel, Word, PowerPoint, Outlook
  • Self-starter; highly motivated and resourceful team-player. Comfortable with ambiguity and the ability to work through solutions when there is no obvious path
  • Strong judgment. Demonstrated ability to think and work independently and effectively plan, prioritize, follow through, and track multiple work streams under deadlines in a fast-paced environment
  • Interest, comfort, and strength working in a small, dynamic organization
  • Passion for the Pisces Foundation’s mission
  • Flexibility, emotional intelligence, positive attitude, enthusiasm, willingness to help others, and a sense of humor

Compensation and Location

Pisces Foundation offers an excellent benefits package and a competitive salary that is commensurate with experience. This position will be located in San Francisco, CA.

To Apply

CEA Recruiting is assisting Pisces Foundation in their recruitment efforts. To be considered for a position, interested candidates must follow the link below to submit a resume, cover letter, and salary requirements through CEA’s job portal. Please direct all applications and inquiries to CEA Recruiting. These positions will remain open until filled.

https://job.ceaconsulting.com/jobs/grants-manager-san-francisco–105008

See piscesfoundation.org for more information on the Foundation.

Pisces Foundation is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status.

CEA Recruiting works with leading environmental nonprofits, foundations, and businesses to recruit top talent and design effective organizational staffing strategies. For more information, visit www.cearecruiting.com.

Operations Associate

About the Organization

The Pisces Foundation believes if we act now and boldly, we can quickly accelerate to a world where people and nature thrive together. We support innovators who know what it takes and are doing what’s necessary to have clean water, a safe climate, and kids with the environmental know-how to create a sustainable world. By mainstreaming powerful new solutions, we will spark immediate gains and lasting benefits for people and nature.

To learn more about Pisces’ work and collaborations, visit: piscesfoundation.org

Operations Associate

Pisces Foundation is seeking a collaborative, solutions-oriented, self-starter to join their mission-driven team as an Operations Associate. The Operations Associate straddles human resource and accounting functions and will play a critical role in providing payroll, benefits, and finance support to the Foundation. This is an excellent opportunity to take the lead on payroll systems design and implementation in particular. The successful candidate will have a desire to maximize this role in creating efficiencies, developing strong working relationships with staff and vendors, and diplomatic communication style. The position reports to the Chief Operating Officer.

Primary Duties and Responsibilities

The Operations Associate will perform the following and other duties as assigned:

  • Payroll and Benefits Administration: Executes accurate and timely semi-monthly payroll including salary changes, new hires, and exits. Maintain employee accrued vacation, sick, and personal days. Answer employee inquiries about payroll, benefits. Review 403(b) (retirement) benefit reports to ensure accuracy. Prepare annual 403b and workers compensation census and work with vendors to ensure compliance with Federal regulations. Review invoices from insurance carriers for accuracy. Respond to salary and benefit surveys
  • Other HR: Support communications with staff and compensation benchmarking, track performance management process, draft new hire letters. Enhance and execute new hire and exit checklists. Maintain and enhance procedures for employee, benefits, policies, and payroll files
  • Budget Support, Analysis, and Financial Compliance: Support budget development, monitor budget, draft financial reports and presentations for executives and trustees. Support 990 tax filing and audit. Draft contracts facilitate contract approvals and payments. Work collaboratively with internal and external partners
  • Research, Analysis, and Synthesis: Conducts research as directed by Chief Operating Officer on compensation, benefits, policies, and practices to advance and stay apprised of trends and best practices
  • Foundation Support: Contribute to Foundation operations by working with colleagues on board meeting preparation, staff committees, organization development (contacts and mailing lists, teambuilding, recruiting/training). Execute special projects as assigned

Qualifications

The successful candidate will have the following minimum qualifications:

  • At least 3 years in a relevant professional role at a nonprofit or foundation; payroll experience preferred
  • Bachelor’s degree in a relevant field required
  • Excellent organization skills, strict attention to detail, accuracy, follow-through and commitment to high-quality work. Comfort with strict confidentiality
  • Excellent analytical and problem-solving skills with the ability and desire to help create a thought-leading, world-class philanthropy
  • Excellent interpersonal, verbal, and written communication skills. Demonstrated ability to communicate clearly and effectively in meetings, over email, and through formal work products and presentations
  • Ability to represent the Foundation and build relationships with stakeholders, including staff, family office, vendors with a professional, courteous, and tactful manner
  • Self-starter; highly motivated and resourceful team-player. Comfortable with ambiguity and the ability to work through solutions when there is no obvious path
  • Strong judgment. Demonstrated ability to think and work independently and effectively plan, prioritize, follow through, and track multiple work streams under deadlines in a fast-paced environment
  • Flexibility, emotional intelligence, positive attitude, enthusiasm, willingness to help others, and a sense of humor. Highly skilled in Microsoft Office Suite—Excel, Word, PowerPoint, Outlook—and ease with databases
  • Interest, comfort, and strength working in a small, dynamic organization.
  • Passion for the Pisces Foundation’s mission

Compensation and Location

Pisces Foundation offers an excellent benefits package and a competitive salary that is commensurate with experience. This position will be located in San Francisco, CA.

To Apply:

CEA Recruiting is assisting Pisces Foundation in their recruitment efforts. To be considered for a position, interested candidates must follow the link below to submit a resume, cover letter, and salary requirements through CEA’s job portal. Please direct all applications and inquiries to CEA Recruiting. These positions will remain open until filled. Applications will be considered on a rolling basis until the position is filled.

www.ceaconsulting.com/operations-associate

See piscesfoundation.org for more information on the Foundation.

We welcome applicants from diverse backgrounds and with a variety of skills, experiences, and ideas. We are an equal opportunity employer. Employment selection and related decisions are made without regard to sex, gender identity/expression, sexual orientation, race, age, disability, religion, national origin, color, marital or veteran status, or any other protected class.